Commercial moves are a huge task for any company, and we assume for yours as well. Such moves require a good plan, proper organization, and coordination with employees to ensure that the company’s processes do not suffer losses due to the move.
No matter what space you’re moving, whether it’s a small office or an entire administrative complex, here you’ll find the most useful tips for commercial moves in NYC. This way, you’ll know everything necessary to prepare well for this task.
Plan Your Office Move in NYC a few months ahead
In order to properly plan your commercial move, the first step is to start preparing for the move as soon as possible, and then everything will become easier, and you will quickly settle into your new business space.
Set deadlines to create a clear timeline for your move. This includes setting a specific date when you need to leave your old business space and also a concrete date when you should move into the new one. Start about three to six months in advance, as this is an ideal time frame for commercial moves.
Find your ideal budget because commercial moves can be expensive. Try to set a realistic budget that will cover various costs such as packing, transportation, insurance, or any delays during the move. Also, think about the costs of moving equipment, furniture, IT infrastructure, and even storing some of your things.
Finally, it is important to inform your employees and clients about the move because you don’t want them to find your office in chaos. Instead, provide them with your new address where they can find you, or simply postpone some business obligations until the move is completed if possible.
Choose the right Commercial Moving Company
No decision is easy, especially when it comes to valuable things like your business equipment and documents. That’s why it’s important to choose the right commercial moving company on time and not only secure your equipment but also your business processes.
Make sure the company has enough experience in moving business spaces because experienced commercial movers in NYC can be worth their weight in gold. Such a moving company should be equipped to handle specific needs like office equipment, documents, and especially IT equipment.
Additionally, it is important to choose a company that is licensed and insured, such as Magical Moving & Storage. A licensed and insured company will provide you with security in case of damage or loss during the move.
If you need additional services, a professional commercial moving company will offer such services as part of their package, such as packing, storage, or other services tailored to your needs.
Organize Your Commercial Move in NYC
To minimize downtime in your business processes, it’s important to ensure everything runs smoothly, and organization is key to everything.
The first step is to create a detailed inventory of all items being moved, including furniture, equipment, and documents. Label each box or item with the name of the room or department in the new space to make unpacking faster.
The second step is to develop a packing strategy. If you haven’t hired professional commercial movers, it’s important to secure sensitive and valuable items with additional packing materials. Boxes can be used, but they must be lined with extra padding for protection and an added layer of security.
And the third, final step is moving the IT infrastructure, such as computers, servers, and phones, which requires careful planning. You need to hire an IT specialist to carefully disconnect and reconnect all systems to avoid any errors or delays in business processes.
Call Us And Get a Free Quote
If you’ve decided on moving with professionals, then you’re only one step from having a magical journey! Get a free quote and enjoy your move with Magical Moving & Storage.
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